Partial Planning & Coordination

In the months leading up to your Wedding Day

- Formation of a task list outlining which aspects of the planning the client will tackle and which aspects Next Event will handle
- Creation of a budget for the event or a comprehensive budget analysis if the client has an existing budget
- Referrals for selected/remaining vendors with your style and budget in mind
- Schedule interviews and appointments with selected vendors
- Attend vendor meetings of selected vendors, negotiate contracts, delivery or pick up times listed, and make sure that all contract terms are clear
- Primary liaison with all vendors sending them updates as needed
- Put together a binder that includes copies of all vendor contracts, design details, timelines and floor plans
- Unlimited advice and guidance via phone, text & email throughout the whole planning process

In the weeks leading up to your Wedding Day

- Final timeline meeting with Bride & Groom to construct event flow and go through all details
- Scheduling order of events for pre-ceremony, ceremony and reception
- Detailed event timeline prepared for all vendors, family & bridal party
- Vendor confirmation of contracts & timings


- Review of wedding day timeline with wedding party and family members
- Rehearsal of processional, ceremony and recessional with bridal party & family
- Usher instructions on seating plans

Wedding Day

- Full wedding day coordination including one senior coordinator and any assistants as needed
- Set-up of all reception décor and special touches including favors, guest book, gift table, cake table, place card and menu placement, etc.
- Supervision of vendor arrival and setup
- Ensuring proper placement ceremony décor such as programs and any other ceremony items
- Distribution of all personal flowers
- Assistance for guests with any special needs or restrictions
- Organization of processional line-up and giving wedding party cues for when to walk
- Preparation of Bride before walk down the aisle
- Final touch-ups to ceremony and reception areas prior to guest arrival including lighting candles, checking table numbers, etc.
- Vendor cues throughout the course of the event
- Liaison for all guest questions and concerns
- Collection and packing of any gifts and personal items
- Distribution of final payments and/or gratuities to specific vendors
- A calm, supportive, neutral and sympathetic voice to reassure you throughout the day
- Wedding Day Emergency Kit to provide quick fixes for unforeseen occurrences.

© 2019 Next Event Rentals               Powered by Event Rental Systems